Friends of the Bedford Library  - fblhead.gif - 3.1 K
The Bedford Library, a Branch of the Monroe County Library System
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Bylaws of the Friends of the Bedford Library

A Branch of the Monroe County Library System

ARTICLE I - NAME

The name of this Organization shall be the Friends of the Bedford Library.

ARTICLE: II - PURPOSE

The Purpose of the Friends of the Bedford Library is:
a. To ensure the existence of the Bedford Branch of the Monroe County Library System.
b. To assess its problems.
c. To assist when we can in alleviating them.
d. To promote public awareness of its services.

ARTICLE III - MEMBERSHIP AND DUES

SECTION 1. Every member who is a member of this Friends of the Bedford Library is entitled to all benefits of such membership.

SECTION 2. Membership in the Friends of the Bedford Library shall be made available without regard to race, color, creed, or national origin, under such rules and regulations, to any individual who is in sympathy with its purpose, as may be prescribed in the Bylaws of this Friends of the Bedford Library.

SECTION 3. This Friends of the Bedford Library shall conduct an annual enrollment of members but may admit members at any time.

SECTION 4. Each member of this Friends of the Bedford Library shall pay annual dues of $10.00 for Student (under 18 years of age) or Senior (over 55 years of age), $15.00 for Individual and $20.00 for Family, $30.00 for Booklover and $50.00 for Literary Lion, $100.00 for Best Friend or Business, and $500.00 for Friend For Life.

SECTION 5. The membership year to the Friends of the Bedford Library shall be from the first day of October through the thirtieth day of September of the following year.

SECTION 6. Privileges of making motions, debating, voting, holding office, serving as Chairmen of standing or special committees or serving on committees shall he reserved for members.

ARTICLE IV - OFFICERS

SECTION 1. Only a member of this Friends of the Bedford Library, in good standing, shall serve as an officer.

SECTION 2.

a. The officers of this Organization shall he president, 2 vice presidents, (one of which shall be the library head or his/her delegate), a recording secretary and corresponding secretary, and treasurer.

b. Officers shall be elected by ballot annually in the month of May. However if there is but one nominee for any office, upon motion from the floor, the election may be by voice vote.

c. Officers shall assume their official duties at the close of the general meeting in the month of June, and shall serve for a term of one year and shall remain in office until their successors assume office.

d. A person shall not be eligible to serve more than two consecutive terms in the same office.

SECTION 3.

a. There shall be a nominating committee consisting of three to five members, one of whom shall he selected by the president from the executive board, and the balance elected by the Organization at a general meeting prior to December 1st. This nominating committee shall select its own chairman immediately following the election.

b. The nominating committee shall nominate one eligible persons for each office to be filled and report its nominees at the first general meeting in April.

c. Following the report of the nominating committee, an opportunity shall be given for nominations from the floor.

d. Only those who have signified their consent to serve, shall be nominated for or elected to such office.

SECTION 4. A vacancy occurring in any office shall be filled for the unexpired term by a person elected by a majority vote of the remaining members of the executive board, notice of such election having been given. In case a vacancy occurs in the office of the president, the first vice president shall serve notice of the election.

ARTICLE V - DUTIES OF OFFICERS

SECTION 1. The President shall:

a. Preside at all meetings of the Organization and the executive board.

b. Be a member ex-officio of all committees except the committee on nominations.

c. Perform such other duties as may be prescribed in these Bylaws or assigned him/her by the Organization or by the executive board.

d. Coordinate the work of the officers and committees, in order that the Purpose may be promoted.

e. In the event of consolidation, change of name, or disbandment of this unit, notify the general membership and the Bedford Township Treasurer.

Section 2. The Vice Presidents shall act as aides to the President and shall in their designated order, perform the duties of the President in the absence or disability of that officer to act.

SECTION 3. The Recording Secretary shall:

a. Keep an accurate record of all meetings of the Organization and of the executive board.

b. Keep an updated list of the membership together with their addresses, available to the executive board and committee chairs.

SECTION 4. The Corresponding Secretary shall:

a. Conduct the correspondence delegated to him/her.

b. Notify members and the community, through public related access, any notices designated by the executive board,

SECTION 5. The treasurer shall:

a. Have custody of all the funds of the Organization.

b. Keep a full and accurate account of receipts and expenditures.

c. Make disbursements in accordance with the approved budget, as authorized by the Organization or the executive board.

d. Have checks or vouchers signed by two persons, the treasurer and one other person.

e. Present a financial statement at every meeting of the association and at other times when requested by the executive board.

f. Make a yearly report at the annual meeting.

SECTION 6. The treasurer's account shall be examined annually by an auditor or an auditing committee of not less than three members, who satisfied that the Treasurer's annual report is correct, shall sign a statement of that fact at the end of the report. The auditing committee shall be appointed by the executive board at least one month before the annual meeting.

SECTION 7. All officers shall:

a. Perform the duties prescribed in the parliamentary authority in addition to those outlined in these Bylaws and those assigned from time to time.

h. Deliver to their successor all official material not later than ten days following the expiration of their term of office.

ARTICLE VI - EXECUTIVE BOARD

Section 1. The executive board shalt consist of the officers of this Organization, the chairman of the Membership committee, and Bedford Business Association (BBA) delegate. The members of this board shall serve for a term of one year and shall remain in office until their successors assume office.

SECTION 2. The duties of the Executive Board shall be:

a. To transact necessary business in the intervals between Organization meetings and such other business as may be referred to it by the Organization.

b. Register the signature of any of the elected officers (President, 2 Vice Presidents, Recording Secretary, and Treasurer) for all accounts at the bank. All checks shall bear two (2) of the four (4) signatures registered with the bank.

c. To create standing committees.

d. To approve plans of work of the standing committees.

e. To present a report at the general meeting of the Organization.

f. To appoint an auditor or an auditing committee at least one month before the annual meeting to audit the treasurer's accounts.

g. To prepare and submit for approval by the Organization, at the September general meeting, a budget for the fiscal year.

h. To approve routine bills within the limits of the budget.

SECTION 3. Regular meetings of the executive hoard shall be held monthly during the year, the time to be fixed by the board at its first meeting of the year. A majority of the executive board shall constitute a quorum. Special meetings of the executive board may he called by the president or by a majority of the members of the board.

ARTICLE VII - MEETINGS

SECTION 1. General meetings of the Organization shall be held on the fourth Tuesday of each month during the year unless otherwise provided by the Organization or the executive board. Ten (10) days notice shall be given of change of day.

SECTION 2. Special meetings may be called by any member of the executive board with approval of the president, seven(7) days notice shall be given.

SECTION 3. The annual meeting shall be in May.

SECTION 4. Six (6) members shall constitute a quorum for the transaction of business in any general, annual or special meeting of this Organization.

SECTION 5. The privilege of holding office, introducing motions, debating, and voting shall be limited to members of the Organization whose current dues are paid. Nominees for office and persons voting at the annual election for officers shall have membership dues paid thirty days prior to election or before April 28th whichever date occurs first in the calendar year.

ARTICLE VIII - STANDING AND AD HOC COMMITTEES

SECTION 1. The executive board may create such standing committees as it may deem necessary to promote the purpose and carry on the work of this Organization. The chairman of the standing committees shall be appointed by the President with the approval of the executive board. The term of each chairman shall be one year. No member shall serve as chairman of the same committee for more than two consecutive terms.

SECTION 2. The chairman of all standing committees shall present plans of work to the executive board and no committee work shall be undertaken without the approval of the executive board.

SECTION 3. Ad hoc committees may be formed by authorization of the Organization by formal resolution, action of the executive board or by the president. The chairman of that committee shall be appointed by the president with the approval of the executive board.

SECTION 4. The president shall be a member ex-officio of all committees except the nominating committee.

ARTICLE IX - AMENDMENTS

SECTION 1.
a. These Bylaws may be amended at any general meeting of the Organization by a two-thirds (2/3) vote of the members present and voting provided that notice of the proposed amendment shall have been given at the previous meeting.

b. A committee may be appointed to submit a revised set of Bylaws as a substitute for the existing Bylaws only by a majority vote at a meeting of the Organization, or by a two-thirds (2/3) vote of the executive board. The requirements for adoption of a revised set of Bylaws shall be the same as in the case of an amendment.

ARTICLE X - PARLIAMENTARY PROCEDURE

The rules contained in the current edition of Robert's Rules of Order Newly Revised shall govern this Organization in all cases in which they are applicable and in which they are not in conflict with these Bylaws.

ARTICLE XI - DISSOLUTION

a. Approval of dissolution of this Organization shall require the affirmative vote of at least two-thirds (2/3) of the members present and entitled to vote at the meeting, a quorum being present.

b. Only those persons who were members in good standing thirty (30) days prior to date of the vote of dissolution shall be entitled to vote. Membership enrollment shall be available at anytime (See Article III - Membership and Dues, **Section 3).

c. Should this Organization fail to activate before the end of the annual year, its assets, funds and records shall be turned over to the Bedford Township Treasurer to be held in escrow until the unit reactivates itself, a period not to exceed two (2) years.

d. Should this Organization fail to reactivate itself during this two (2) Year period, its funds and assets shall become the property of the Bedford Township Treasurer for the express use of the Bedford Public Library.

Adopted November 26th, 1996

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